Security, Compliance & Fair Hiring

Fair to every candidate.
Focused on the best ones.

Hiring decisions face more scrutiny than ever — from regulators, from candidates, and from your own leadership. Most screening processes can’t stand up to it: rushed resume scans, inconsistent phone screens, and no record of why anyone was ranked. Anna works differently. Every candidate gets the same conversation, scored against the same criteria, with documentation behind every decision.
Anna
This role requires weekend coverage twice a month. How does that fit with your availability?
I already work every other Saturday at my current job, so that schedule works fine for me.
Every candidate gets the same conversation — evaluated on substance, not paperwork.

AI supports the process.
Humans lead it.

Anna handles the screening — the same questions, the same rubric, every time. Your team reviews the evidence and makes every hiring decision. That division of labor isn’t a caveat. It’s the design.

The Research

The uncomfortable truth about human screening

The problem isn’t AI. It’s the status quo.

Bias is baked into resume screening

A landmark study published in the American Economic Review found that identical resumes with white-sounding names received 50% more callbacks than those with Black-sounding names. The gap persisted across industries, company sizes, and even among employers who called themselves “Equal Opportunity Employers.” This isn’t ancient history. It’s how resume screening works today.

And it gets worse in interviews. Research shows unstructured interviews, the kind most hiring managers conduct, are twice as unreliable at predicting job performance as structured interviews. They’re also significantly more susceptible to bias based on appearance, accent, weight, and first impressions formed in seconds.

Human hiring has a bias problem that’s well-documented but rarely addressed.
+50%
more callbacks for identical resumes with white-sounding names
less reliable: unstructured interviews vs. structured ones at predicting performance

Let AI and humans each do what they do best

Research from MIT’s Center for Collective Intelligence, published in Nature Human Behaviour, analyzed over 100 studies on human-AI collaboration. Their finding: humans excel at tasks requiring contextual understanding and emotional intelligence, while AI excels at tasks that are repetitive, high-volume, or data-driven.

Resume screening and initial candidate evaluation are textbook examples of repetitive, high-volume tasks where human inconsistency introduces bias. The final hiring decision, where context and judgment matter most, is where humans add the greatest value.

Anna is designed around this principle. AI handles the high-volume screening consistently. Humans make the decisions that matter.
Fair By Design

Every candidate. Same questions. Same criteria.

Anna doesn’t see names, faces, or demographic signals. She conducts text-based conversations and scores answers against the rubric your team defines.

No visual bias

Anna can’t judge appearance, race, clothing, or body language. She evaluates only what candidates say.

No name bias

Anna doesn’t pattern-match on names or make assumptions about a candidate’s background.

No off days

Whether a candidate applies at 2 PM or 2 AM, they get the same screening against the same rubric.

Everything on the record

Every conversation is logged, every score documented, every evaluation open to review and audit.

Humans where it matters

In regulated environments, Anna flags when a human reviewer needs to take over. Final decisions are always yours.

Your criteria, not ours

Your team defines the rubric based on what actually matters for the role. Anna applies it precisely.

Audit-Ready

Every decision comes with a receipt

When a hiring decision is questioned, you need documentation — not recollection. Every screening produces a record of what was asked, what was said, and why the candidate scored the way they did.

Screening record — Maintenance Technician II

Candidate J. Alvarez · Completed 12:47 AM
Question 3 of 8 · Diagnostic reasoning
Walk me through how you’d diagnose a conveyor motor that keeps tripping its breaker.
“First thing I’d check is the amp draw against the nameplate rating. If it’s pulling high, I’m looking at a mechanical bind or bad bearings before I touch the electrical side…”
4 / 5 Described a safe, systematic diagnostic sequence consistent with the role’s requirement for independent troubleshooting.
Question 6 of 8 · Safety practice
Tell me about a time you refused to do a repair because it wasn’t safe.
“A supervisor wanted a guard bypassed to keep a line running. I shut it down instead and documented why…”
5 / 5 Concrete example with a clear decision and follow-through; directly matches the rubric’s safety-first criterion.
Full transcript retained · Scored against employer-defined rubric · Access to this record is logged
Illustrative example. Every screening produces a record like this one, for every candidate.
Regulatory Readiness

Built for where hiring law is heading

New legislation is emerging to ensure AI hiring tools are transparent, auditable, and fair. We welcome it.
New York City
Local Law 144
Bias audit and candidate-notification requirements for automated hiring tools. Anna’s transparency and audit trail support both.
Illinois
AIPA
Consent requirements for AI-analyzed video interviews. Anna is text-based, so no video analysis is involved.
Federal
EEOC guidance
Employers are responsible for discrimination caused by AI tools they use, even tools they didn’t build. You define the criteria; Anna applies them consistently and documents how.
Emerging
Colorado, California & others
Similar frameworks are in development. The direction is clear — transparency, audits, human oversight — and that’s how Anna is built.
Candidate Experience

Every candidate gets a voice

Here’s what happens today: 200 people apply for a nursing position. A recruiter spends maybe 10 seconds scanning each resume, if they get to it at all. 195 applicants never hear back. That isn’t just unfair to protected groups — it’s unfair to everyone.

Anna changes the math. Every candidate who applies gets a real screening conversation: an actual opportunity to show their qualifications beyond a piece of paper.

The overlooked applicant

Your resume doesn’t mention scheduling software — have you worked with anything similar?
We used a custom system at my last job. I trained the new hires on it.
No keyword match. Real experience.

The night-shift worker

Whenever you’re ready — this works any time, from any device.
Just got off shift. Glad I could do this now instead of missing a call at work tomorrow.
Screened at midnight. Never missed a call.

The career-changer

Your background is in hospitality — what would carry over to this client-facing role?
Ten years of handling upset customers face-to-face. I can de-escalate just about anything.
Explained in her own words, not lost in a resume gap.

Candidates know what to expect: Anna introduces herself as an AI assistant at the start of every conversation, and alternative arrangements are available for anyone who needs accommodations. This is what fair access actually looks like — being evaluated on substance, not luck.

Security & Privacy

Built to pass your security review

Hiring involves sensitive personal information. Here’s how it’s protected — plainly stated, so your security and legal teams can review with confidence.

Data Protection

  • All candidate data encrypted in transit and at rest
  • Role-based access controls — only authorized personnel see candidate information
  • Audit trails documenting all data access and decision points

Candidate Privacy

  • Data minimization — we collect only what’s needed for a fair evaluation
  • Right to deletion — candidates control their data
  • Transparent data usage — candidates know how their information is used
  • No data selling or sharing — your candidate data belongs to you
Compliance Resources

Need to share our practices with your team?

We’re here to help your security, legal, and HR teams review with confidence.

For Security Teams

Request our security documentation and architecture overview.

[email protected]

For Compliance & Legal Teams

Discuss how Talent Pronto supports your EEOC compliance efforts and documentation requirements.

[email protected]

For HR Leadership

Schedule a call to review our security practices, bias prevention approach, and audit capabilities.

Schedule a call

Ready to make your hiring more fair, not less?

See how Anna screens, scores, and documents — and where your team stays in control. Fifteen minutes is enough.

Talent Pronto is an AI-powered hiring platform built around Anna, our intelligent AI that conducts 24/7 conversational screening, evaluates candidates against specific job requirements and compliance needs, and schedules interviews. Run everything on the Talent Pronto ATS — our all-in-one applicant tracking system with a branded careers site and Anna built in — or keep your existing ATS and let Anna integrate with Greenhouse, Ashby, and more. Either way, we help organizations reduce time-to-hire and build stronger teams.